Communication with Shareholders
Sojitz maintains a basic policy of engaging in constructive dialogue with shareholders. Sojitz continues to provide shareholders with appropriate and timely information on management policy and initiatives to achieve sustained growth and increase corporate value over the medium-to-long term. Shareholders’ opinions are then reported to the upper management and reflected in management decisions.
To ensure fair and appropriate disclosure of information to its stakeholders, including shareholders and investors, with respect for the Fair Disclosure Rule, Sojitz has established and observed a set of internal regulations including the “Regulations to Prevent Insider Trading” and the “Information Disclosure Regulations” that stipulate fundamental policies for compliance with laws and regulations, transparency, timeliness, fairness, consistency and confidentiality, and ensure strict compliance by executive officers and employees.
Providing Information to Shareholders
Sojitz' s basic policy is to communicate information fairly and equally to all shareholders. Information regarding the Medium-Term Management Plan and financial results is publicized via TDnet or Sojitz website immediately after resolution by the Board of Directors. In addition, to promote the understanding of its business activities and business models, Sojitz has engaged in active disclosure of information, such as publishing Integrated Reports, holding briefings for/meetings with individual shareholders and business activities briefings and distributing videos on the Sojitz website.
Systems and Initiatives for Dialogue with Shareholders
Sojitz has established a system where Directors play an active role in dialogue with shareholders, with support of the Investor Relations Office as a dedicated body for this purpose.
|Parties||Initiatives||Specific Activities in the Fiscal Year Ended March 31, 2020|
Individual shareholders and individual investors
Hold various briefing sessions to ensure opportunities for the President & CEO, and the CFO as the Representative Directors, and others to explain our management strategies and financial trends, etc.
Ensure to provide opportunities for direct dialogue through various briefings and individual meetings, etc.
In addition to the above, securities analysts attended financial results briefings.
Efforts to ensure that the General Shareholders’ Meeting is active and well-facilitated and that voting rights are exercised smoothly
Delivering a convocation notice for the General Shareholders’ Meeting as early as possible
The Notice of General Shareholders’ Meeting is sent out by mail around three weeks prior to the meeting and posted to our website in Japanese and English around four weeks before that. Beginning in the fiscal year ended March 31, 2019, the Notice of Ordinary General Shareholders’ Meeting has become compatible with smartphones and tablets as well.
Avoiding dates which other companies are likely to choose for their meetings
We avoid dates which other companies are likely to choose for their meetings.
Allowing shareholders to exercise voting rights by electronic methods
We have made it possible for shareholders to vote over the Internet since the General Shareholders’ Meeting held in June 2005.
Participating in the electronic voting platform and other efforts to encourage institutional investors to exercise their voting rights
We have adopted the use of Electronic Voting Platform for Foreign and Institutional Investors operated by ICJ, Inc. since the General Shareholders’ Meeting held in June 2006.
Providing a convocation notice for the General Shareholders’ Meeting in English
We prepare an English version of documents including the Notice of General Shareholders’ Meeting.
- ?Publish the Shareholder Newsletters (Japanese only)
- ?Establish a website for individual shareholders
- ?Host briefing sessions for shareholders
- ?Provide webcast of the General Shareholders’ Meeting and briefing sessions for shareholders